Crewing Coordinator

Singapore - Energy - Oil & Gas - Project Management & Services - Academic Bachelor

My client is an
offshore oilfield service company specializing in the provision of cost effective
production and storage solutions for small to medium size oilfields.

They are managed
by experienced professionals, combining top level management skills with
engineering and operations excellence.

They has an
exemplary track record in delivering our services to the highest standards of
safety, with a safety culture that permeates through all our activities.

Their in-house
operations team provides life-of-field operations and maintenance management
for our facilities, from initial deployment through to completed

They are committed
to offering fit-for-purpose solutions to our customers, delivered and operated
in accordance with all applicable regulatory, flag, Class and industry codes
and standards.

They converted, own and operate a fleet of
high-quality versatile FPSOs which are available on terms that are competitive
and attractive to field operators.

Feel free to contact

Alvin Santos, Account manager

Apply now

About this role

Crew Coordination and Management

  • Responsible for the overall personnel matters of the offshore crews.
    Assists in monitoring crew movement, transfers, probations and promotions.

  • Submission of headcount report and organization charts monthly.

  • Assists in matters relating to performance reviews, salary and bonuses
    required from time to time, such as payment instructions and letters to crew.

  • Attend to crew queries/requests and requests from time to time.

Crew Change Schedule & Travel

  • Assist Marine Supervisor / Master with the crew change schedule for all
    FPSO/FSO to ensure non disruption to the offshore operations.

  • Ensure proper coordination of travel arrangements for offshore crews in
    liaison with the crews, Marine Supervisor / Masters, travel companies, crewing
    agents and manpower service companies where applicable. This includes meet and
    greet, flights arrangements, accommodations, transport, work permits and work
    visas, etc.

  • Coordinate the travel arrangements of the offshore crew as required,
    which include arrangement for Medical Examination/Vaccination, visa, flights
    and equipment, BOSIET exemption.

  • Coordinate with local agencies for travel arrangements at Philippines
    and Thailand &, which include comparisons of quotations.

  • Ensure that all logistics arrangements are made in accordance to company
    policies and guidelines.

  • Assist in Medivacs, if necessary.

Liaison with Crewing Agencies and Manpower
Service Providers

Coordinate with crewing agencies and manpower service provider in relations

  • Recruitment and onboarding of offshore crews.

  • Verifying build up rates, clarifying discrepancies in invoices, payment
    for bonuses.

  • Ensure proper documents and licenses validity for the offshore crew
    under their management.

  • Monitoring crewing agencies’ performance and compliance to company crew
    guidelines and policies.


  • Verification of crew qualification/documentations and Flag state
    required certificates.

  • Ensure all documents, licenses, visa, work permit and certificates of
    crews are valid and current.

  • Coordinate offshore medical examination & vaccinations and the
    application & renewal of Certificate of Competencies, Certificate of
    Endorsement, work permit and visa.

  • Coordinate with crewing agencies, manpower and logistic service providers
    in relation to compliance and application process.

  • Maintain proper records of the crews including completion of bio-data
    form, facility forms, travel records and the necessary training certificates.

Training Matrix and Coordination

  • Assist Marine Supervisor/Master in maintaining and updating the offshore
    training matrix for compliance.

  • Coordinate and arrange the training bookings and related logistics for
    offshore crew for offshore related trainings where required.

  • Maintenance of training certificates, training matrix and CBTA
    monitoring matrix.

  • Ensure that certificates are received upon completion of training.

  • Provide updates to Facility Superintendent on a monthly basis regarding
    training progress and/or other issues that needs to be addressed.

Invoice Verifications

  • Verify invoices from travel companies, crewing and logistics companies
    and charging to respective cost centres/cost codes.

  • Verify expenses claims and charges submitted by crews.

  • Verify crew timesheets and ensure claims are in accordance to the
    respective employment contract/Company policies and guidelines.

  • Tabulate variance for crew salary and overtime.

  • Year-end Accruals.

with experience in crew and/or HR management.

Those with logistics/marine/operations
background may be considered.


  • Vacancy number: PUB242459
  • Location: Singapore
  • Market: Energy
  • hours per week: 40
  • Branch: Oil & Gas
  • Education level: Academic Bachelor
  • Area of Expertise: Project Management & Services
  • Closing date: Sunday, January 12, 2020
Apply now

Feel free to contact


Alvin Santos

Account manager Brunel Energy Singapore

+65 6309 9588

Related vacancies

    Job Alert

    Send me an email with the latest vacancies matching Crewing Coordinator - Singapore

    Search query is invalid or corrupted You are already subscribed to this Job Alert (duplicate)
    Frequency is not correctly filled in
    Please enter a valid email address
    When creating a Job Alert you agree to our Privacy Statement. You can adjust or cancel your Job Alert at any time.

    Confirmation sent to